Terms & Conditions

TERMS & CONDITIONS
Last updated 11th April 2007
1) General Breakdown/Accident
Avondale Motorhomes (Yorkshire) Limited herein after referred to as “The Company” offers
Motorhomes for hire according to the following terms & conditions. The Hirer agrees to have read and understood this document in its entirety. Upon signing the booking form the hirer is legally deemed to have agreed and accepted all these terms and conditions. Any disputes will be resolved under English Law 
2) Eligibility
All drivers must be 25 years or over and under 75 years of age, of good health and held a full driving licence for at least three years. The licence must be free of endorsements for the past five years ( with the exception of two speeding offences and parking offences ). Any driving convictions accidents insurance claims ( In the past 5 years ) disabilities and medical conditions must be declared prior to booking. The licence and proof of identity (i.e. passport, utility bills or credit cards) must be produced at the time of vehicle collection. Visitors from abroad must hold a current International Driving Licence. The final decision on suitability to drive rests with the Company. No one other than the drivers named in the insurance proposal form may drive the hire vehicle. 
3) Insurance
Comprehensive insurance for UK mainland is included in the hire charge but a damage deposit of £650 
( £750 when traveling outside the UK ) is payable by the hirer when the balance of the hire charge is paid. This excess applies to each and every incident and it includes any loss or damage to equipment, fixtures including damage to tyres, wheels and wheel trims, loss of roof lights or damage to third party vehicles or property. Hirers are advised to arrange their own personal effects and travel insurance. The vehicle is only insured for the hire period and therefore the driving of the vehicle after the expiry of the contract period may result in the driver committing a traffic offence. Furthermore the hirer is entirely responsible for any accidental damage, injury or consequential loss after the expiry of the hire period. The damage deposit will be refunded if the vehicle is returned on time, clean and undamaged. Should the condition not be so, then the repairs, replacements and cleaning costs will be deducted from the balance. Un emptied toilets will be charged at £50 for emptying and vehicle interior cleaning at £85, cleaning of cooker, fridge and/or shower £55. The waste water tank must be emptied and flushed through with clean water. A charge of £25 will be levied if this is not adhered to. Refunds are paid after cleaning and inspection of the returned vehicle within 10 days of the termination of hire.
4) Booking Deposit
A deposit of £200 per week is payable on reservation and will be deducted from the total hire charge. This deposit is not refundable in the event of cancellation by the hirer.
5) Payment.
The balance of the hire charge and the damage deposit must be paid at least 6 weeks prior before the commencement of the hire or at the time of booking if later. If the payment is not made on time, the booking will be regarded as unconfirmed and provision of the vehicle is therefore not guaranteed. A surcharge of 1.5% will be made for balances paid by credit card.
6) Cancellation
Cancellations must be in writing. Should you unfortunately need to cancel your booking the following applies 
PERIOD TO START OF HIRE
More than 42 days (6 weeks) 
Between 42 - 15 days 
Between 14 days & day of hire 
AMOUNT PAYABLE
Deposit only 
50% of hire charge
100% of hire charge Hirers are strongly advised to to take out insurance against unavoidable cancellation. The Company may cancel the hire if at any time of collection the nominated drivers licence's are invalid or not in accordance with the terms and conditions. In this event all monies paid will be forfeited (except the in full damage deposit ). 
7) Availability
The Company agrees to have the vehicle clean and available at the time and date required, but if for any reason the vehicle is not available, the Company will do their best to make an alternative vehicle available, or return in full all monies paid. In this event the hirer shall have no claim of any kind against the Company. The Company reserves the right to refuse to enter into an agreement with the prospective hirer without giving a reason.
8) Collection & Returns
Motorhomes are available for collection at a predetermined time between 2pm to 5pm on the date of collection Please allow time on collection for us to take you through the outlay of your Motorhome. Returns be between 9am and 10am on the date of return. Your cooperation in returning vehicles at the arranged time is essential in order that the vehicle will be clean and available for the next hirer. No refund is available for early return of vehicle. Failure to return the vehicle within the agreed time on the last day of hire means the vehicle is not insured and renders the hirer to criminal prosecution. Failure to return the vehicle on time also incurs a penalty charge of £50 per hour or part thereof, together with any additional costs incurred by the Company.
9) Breakdown/Accident
In the event of a breakdown or accident, AA services are at the full disposal of the Hirer. Instructions for repair or replacement, at a cost not exceeding £50 may be given by the hirer who will be reimbursed on the production of a receipted invoice at completion of hire. Company approval must be obtained in respect of repairs/replacement in excess of £50. The Company will not be responsible for hotel or any other expenses subsequent to a breakdown but will refund the hire charges for any complete days loss of use of the vehicle, nor will they be under any liability for third party claims or damages with any accident or breakdown. In the event of an accident involving the vehicle, the hirer shall notify the Company by telephone immediately after the event or as soon as practicably possible, thereafter a completed accident report form must be handed to the Company at termination of hire. The maximum height of your vehicle is clearly stated. Any overhead damage is the responsibility of the hirer over and above the £500 excess. Damage to tyres (including punctures) wheels and wheel trims and damage to windscreens are not covered by the Companies insurance and are therefore the hirers responsibility.
10) Care & Custody of Vehicle
The hirer shall only drive the vehicle while qualified to do so and whilst holding all necessary and current licence's and permits and shall at all times drive the vehicle in a careful and skilful manner in accordance with all legal requirements. The hirer shall not use the vehicle for racing, pace making or any other purposes other than domestic and social purposes and shall not carry any passengers in the vehicle for hire or reward. They must use the vehicle in a reasonable and proper manner and the hirer is liable for any damage fault or loss to or in the vehicle or it’s fixtures and fittings as a result of the hirers negligence or misuse of the vehicle. The maximum number of persons carried in the vehicle shall be no more than the maximum number of sleeping berths. The hirer shall not take the vehicle off the English, Scottish or Welsh mainland without prior consent of the Company. The hirer shall at no time pass possession or custody of the vehicle to any other person. The vehicle must be locked at all times when left unattended. 11) 
Loss
No claims by the hirer will be considered in respect of any loss or damage to personal belongings or effects of the hirer or any person or persons.
12) Fuel, Oil and Coolants.
These items are at the hirers expense. Vehicles are supplied with a full tank of fuel and should be returned full. The cost of any shortfall will be born by the hirer. The hirer is liable if incorrect fuel is used. The hirer will be responsible for maintaining the correct level of engine oil and coolants. Failure to do so may result in engine damage for which the hirer will be responsible.
13) Gas
The vehicle will have two full serviceable gas cylinders, Should the cylinder’s need to be refilled, this will be at the hirers expense.
14) Equipment
All vehicles are fitted with TV/DVD refillable LPG gas bottle, cutlery, crockery and cooking utensils. Additional items i.e. bike racks, picnic furniture can be supplied at an additional cost. Bedding can only be catered for in special circumstances foreign visitor for example. Otherwise bedding is supplied by the hirer.
15) Fines
All fines incurred by the hirer for infringement of traffic laws or regulations and tolls are the responsibility of the hirer and must be settled by that person. The hirer also agrees to reimburse the Company in respect of any cost and expense incurred by the Company in recovery of such fines and penalties from the hirer.
16) Pets
We regard pets as a part of your family, and they are of course welcome. We reserve the right however, withhold part of the bond (£50) should we find it necessary to valet the vehicle. (Only on the rare occasions does this happen)
17) Smoking
The Company operate a strictly enforced NO SMOKING or NAKED FLAME policy in all vehicles. ANY OFFENDER WILL FORFEIT THEIR DEPOSIT IN FULL. 
18) Continental Hire
This is available. Continental Insurance must be taken out. 
19) Free Parking.
We have available off road parking, Customers are welcome to leave their vehicles in the Companies lockup compound during the hire period at a small charge. Vehicles are left at the owner’s risk.
20) Exclusion and Liability
The Company shall not under any circumstances be liable to make any payment to the hirer in respect of or to indemnify the hirer against loss, injury or damage sustained by the hirer or any third party as a result of the presence or use of the vehicle or as a result of any defects therein and in taking delivery of the vehicle the hirer shall be deemed to have satisfied himself that it is in all respects roadworthy and in proper and safe condition.